Privacy Policy

This privacy policy explains what data I collect from you, why and how, as well as how it is protected.

Business Details

Name: Carmine Proofreading

Contact: CarmineProofreading@gmail.com

What data do I collect and why?

When you first contact me, I collect:

  • Your name
  • Your email address, so that I can communicate with you

After this, I may then collect:

  • Project details, such as a sample and file length, so that I can offer a quote or any other advice

If you decide to use my services, I will then ask to collect:

  • Your postal address to use in invoices, fulfilling my obligations with the HMRC
  • The work itself and any other documents required for it

Why do I collect this data?

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases I rely on for processing this information are:

  • I have a legal obligation
  • Your consent. You are able to remove your consent at any time. You can do this by contacting CarmineProofreading@gmail.com and I will delete what I can while still complying with legal obligations

How is the data collected?

I collect data through email, using Google.

Where is the data stored?

Your data is stored:

  • In my password-protected Gmail account, using Google
  • On the hard disk of my password-protected computer

Google’s servers are based in the US but comply with the EU-US Privacy Shield, using the UK Extension to the EU-U.S. DPF.

How long do I store the data?

I will store your data for five years after January 31st of the relevant tax year for accounting purposes. Please see the HMRC’s website for more information on this.

If you would like me to delete or amend it after this time, please contact me to do this. If you would like me to delete or amend it during this time, I will do what I can while still complying with HMRC requirements.

What data will be shared?

I will share your data with HMRC if audited.

Otherwise, I will only share your data when you agree to this in writing.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask me for copies of your personal information.

Your right to rectification – You have the right to ask me to rectify personal information you think is inaccurate. You also have the right to ask me to complete information you think is incomplete.

Your right to erasure – You have the right to ask me to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask me to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you.

Please contact me at CarmineProofreading@gmail.com if you wish to make a request.

Cookies

A cookie is a small file placed on your computer which allows my website to identify your computer.

I only use cookies to enable you to leave comments and follow the website. They do not provide me with any information that you do not agree to or access to your computer.

If you do not want my website to use cookies, you can amend this in your browser’s cookie settings. However, this may affect the functionality of my website and some features may be unavailable to you.

Contact

If you have any further questions or would like to request deletion or amendment of your data, please contact me at CarmineProofreading@gmail.com.

This policy was last updated on the 4th March 2024.